Show-day Run SheetEasyStagecraft Module 2 · evening + matinee variants · the only doc the SM works from on show day · minute-by-minute

How to use. The run sheet is the SM's bible from arrival to bump-out for one show. One copy at calling position, one at SR prompt, one at FOH. Print fresh per performance — actuals get marked up in pen, then transferred to next-show notes. Worked example below is for a Friday evening curtain of Les Misérables; blank variants for matinee + evening follow.

Production

Les Misérables (worked example)

Performance

Fri 16 Oct 2026 — Eve · Show #1 of 5

Venue

St Joseph's SC Theatre

Curtain

19:30

Stage Manager

M. Tran

House manager

A. O'Brien

Pre-show — worked example (evening curtain 19:30)

Time	Action	Owner	Note / verify
15:30	SM arrival · venue walk · key collected · power on	SM	HVAC on by 16:30 (audience comfort)
16:00	LX op + sound op arrival · console boot · save reload	LX, SND	Cue stack check pass · last save confirmed
16:15	Crew call · briefing + tonight's notes from yesterday	SM, crew	If any newcomer present: SWMS re-sign
16:30	Cast call · vocal warm-up · costume check	Director, Cast	Asthma cast: ventolin in dressing room
16:30	Preset: props tables · LX preset · sound preset · scenic preset	Crew, LX, SND	SM ticks each off on this sheet
17:00	Band call · pit setup · tuning · sound check (closed house)	MD	SPL check by 17:30
17:45	SM safety walk: fire exits clear, AED in place, FOH gear secured	SM, FOH	Photo each exit · file in show folder
18:00	Mics on cast · soundcheck (closed)	SND, Cast	RF scan re-confirmed pre-house
18:30	Cast dinner / refresh · technical reset · final preset photos	Cast, SM	Dressers: quick-changes pre-set
18:55	30-min call · cast in costume + makeup	SM (PA)	SM logs absences immediately
19:00	House manager briefing · ushers in position	HM	Programmes counted · merch desk staffed
19:10	20-min call	SM (PA)
19:15	House open · pre-show lights · pre-show music in	HM, LX, SND	HM confirms doors to SM via radio
19:25	5-min call · cast to wings	SM (PA)
19:28	Beginners · SM closes house comms · radio silent except SM	SM	SM checks HM final go
19:30	STANDBY — GO ACT 1 · LX Q1 · SOUND Q1 · CURTAIN UP	SM call

Show — worked example (Les Mis · approx running time)

Time	Cue / scene	Department	Note
19:30	Act 1 starts — Q1 · Prologue (1815)	LX, SND, Fly	Cast 14 in pre-set
19:48	Q22 · "At the End of the Day" · revolve cue 1	LX, SND, Auto	Spotter on SR — eyes on platform
20:14	Q41 · "I Dreamed a Dream"	LX (slow build)	Pre-set follow-spot cue
20:45	Q78 · barricade build (10-sec set change)	Crew × 6, LX cover	Run-track marked · spotter at corners
21:05	Q95 · "One Day More" · end of Act 1	ALL	Big LX climax · check console for sync
21:08	INTERVAL · 20 minutes · house lights up · pre-set act 2 · cast comfort break	HM, Crew	Bar staff on · merchandise visible
21:25	3-min call to act 2 (house chime 1)	HM
21:28	Act 2 — Q96 · "The People's Song"	LX, SND
22:02	Q140 · "Bring Him Home"	LX (slow)	Tight cue · SM standby
22:35	Q182 · Finale · curtain call cue	ALL	House lights to 30% on bows
22:40	Curtain down · house lights to full · play-out music	LX, SND	HM doors open

Post-show + bump-down (every night)

Time	Action	Owner	Note
22:45	Cast off-stage · costume to dressing rooms · mics returned to charger rack	SM, dressers	RF mic count = handed-out count?
22:50	Backstage tour · props returned to tables · SR + SL swept	Crew	Quick-change wing reset for tomorrow
23:00	Console save · sound desk save · day folder backed up to cloud	LX, SND	Two-saves rule (local + cloud)
23:05	SM debrief — 3 quick notes from tonight (lighting, sound, calls)	SM	Note file: `show-notes-YYYY-MM-DD.md`
23:10	Year-12 release · year-11 supervised off-site (parent comms confirmed Fri arvo)	SM, parent volunteers	Late-night travel approved per Pack §5
23:20	Lock-up · power to standby · alarm set	SM, PM	HM has key for Sat matinee

Blank evening run sheet — copy per show

Time	Action	Owner
__:__	SM arrival · venue walk · power on	SM
__:__	LX + SND boot	LX, SND
__:__	Crew call · briefing	SM
__:__	Cast call · warm-up	Director
__:__	Preset · prop check · LX/SND preset	Crew
__:__	Band call / sound check	MD
__:__	Mics on cast	SND
__:__	30-min call	SM
__:__	House open	HM
__:__	5-min call	SM
__:__	CURTAIN UP	SM
__:__	INTERVAL — 20 min	HM
__:__	Act 2 start	SM
__:__	Curtain down	SM
__:__	Bump-down + reset	Crew
__:__	Lock-up	SM

Matinee variant — key differences from evening

Cast call earlier (typically 10:00 for 14:00 curtain) — younger cast + school-day fatigue not yet present, but parents need 1hr lead-time for drop-off
House open at 13:30, not 19:15 — primary-school audience may arrive 40 min early
Mic packs swap mid-day if same cast plays both shows — bring spare batteries + 30-min recharge buffer
Bump-down compressed — turn around in 4 hours for 19:30 evening curtain
FOH staff different (parents not students for school-day matinee — WWCC check)