How to use. One form per cast / crew member. Distribute at the first parent meeting. Return required before the dress rehearsal — no signed form means the student is captured in archival only (not on social, marketing, or streaming). This is a per-production form: even if last year's was signed, this year needs its own. Keep the signed copy in the production folder for the school's records-retention period (typically 7 years for image consent).
What we may capture
During rehearsals + bump-in + tech + performances + the post-show period, the school + its appointed photographer may capture:
Photographs — still images of the student in costume / character / crew role
Video — moving images of the student performing or working on the production
Audio — voice or music performance recordings
Streamed video — live or recorded performance on a school streaming channel
How we may use it — choose per channel
Tick YES for each channel you consent to. Untick / leave blank = no consent for that channel. The default if you submit no form is "archival only".
1 · ArchivalStored in the school's production archive · used for internal reference, post-mortem, future production planning, school history collection · never publicly released
2 · School community use (internal)School newsletter (paper or email to parents), school website news section, end-of-year prizegiving slideshow, internal yearbook
3 · Social media — school-owned channelsSchool's Instagram / Facebook / TikTok / LinkedIn · posts may be public to non-community audiences
4 · External marketingFuture-production posters, programmes for subsequent shows, open day marketing, prospectus, school promotional video
5 · Press / media releaseLocal newspaper, online news outlets, regional radio · used in editorial coverage of the production
6 · Streaming / livestreamLive or recorded streaming of one or more performances on a platform (private link to families OR public school YouTube channel). Streaming-rights position with rights-holder confirmed: Yes / No [PM completes].
7 · DVD / digital download — sale or distributionPerformance recording made available to families as paid DVD, USB, or download (cost-recovery only)
8 · Third-party publicationsIndustry magazines, theatrical hire company case studies, education-sector publications featuring the school
Right of revocation. You may revoke consent for any of channels 1-8 at any time, in writing, to the Production Manager at the school. Revocation applies to future use of material; the school will make reasonable best efforts to remove identifiable material from controllable channels (school-owned social, website, etc) within 14 days of written request. Material already printed, published, or released to third parties cannot always be recalled — the school will note the revocation against the student's record for future productions.
Special conditions
Tick any that apply and add a note in the box:
Condition
Note
☐ My child is in a family-court / custody arrangement that restricts public images
☐ My child is on a personal safety plan that requires image suppression
☐ Our family is in regional/Indigenous community where image use has cultural considerations
☐ Other special consideration
Signatures
Both signatures required for students under 18. For students 18+, student signature is sufficient.