Parent communications calendar — 9 communicationsEasyStagecraft Module 5 · 8-week countdown + post-show · what gets sent when, on which channel · with copy-paste drafts for the 6 high-leverage ones

It's official — this year's Year-12 production is Les Misérables. Five performances 14-18 October. Auditions open this Friday, with the cast list announced week beginning [date]. A few dates for the family calendar: • Cast / crew auditions: [dates] • Parent meeting (cast + crew families): [date, time] • Bump-in weekend: [date] • Tech week: [date range] • Performances: [dates] Tickets go on sale week −4. We'll send a separate email with pricing + booking links closer to the time. Family passes are great value if you're planning to bring extended family. If you'd like to volunteer (front-of-house, costume, transport, bar), reply to this email and we'll add you to the volunteer briefing list. WWCC will be required and we'll help you with that process if you don't already have one. This is a serious show with a serious cast and we cannot wait. — [PM name]

Hi families, Tickets for our Year-12 production of Les Misérables are now live. Five performances, A$25 adult / A$18 concession / A$75 family pass. Book now: [TryBooking link] Quick tips: • Family pass = 2 adults + 2 concessions for A$75 — saves $11 over individual tickets. • Opening night sells fastest; Saturday matinee is the family-friendly option (younger siblings welcome). • Tickets are unallocated GA seating — first in best in. • Programmes (A$5) + bar + merchandise will be available at every performance. A note on streaming: this production is NOT licensed for streaming. Please do not record performances. We are filming an archival copy for cast families to access privately — details after closing. If you have ticket trouble or need to discuss alternative arrangements, email me directly: [PM email]. Best, [PM name] PS — please forward this to family + friends — every seat helps the production break even.

Hi cast + crew families, We move into tech week from Monday [date]. A few logistics: Cast call times (see attached PDF for the full schedule): • Mon-Thu: 16:30 cast call / 17:00 tech start / 18:30 dinner break / 19:00-21:00 tech / 21:00 cast released • Fri (dress 1) + Sat (dress 2): 16:00 call / 17:00 dress run / 19:00 break / 19:30-22:00 full dress Dinner: school is providing pizza Monday + Wednesday (vegetarian + GF available — counted from tonight's hand-up). Tue + Thu: BYO from home. Late-night pick-up: Year-9/10 cast released by 20:30 with confirmed parent SMS; Year-11/12 finish 21:00. If you cannot collect, please reply by Friday 5pm so we can arrange supervised transport. Image release: if your form is still outstanding, your child will not appear in any released media (social, marketing, archival). Please return by Wednesday [date]. Dress rehearsal photo call: Saturday [date], 15:00 — invited family + friends welcome (free). The official archival recording is the Saturday evening show. Any logistical questions, please email rather than SMS — easier to keep track of. [PM name]

Les Mis tonight! House opens 19:00, curtain 19:30 sharp. Tickets at door if needed (A$25 / A$18). Programmes A$5, bar + merch at interval. School theatre, free parking on Stanley St oval. See you there! — St Joseph's Drama

Cast, crew, families, volunteers — Wow. Five sold-out performances. 1,037 seats filled (more than we forecast). Standing ovation Saturday night. A run-through with one of the strongest school casts [Director name] and I have ever worked with. You'll find attached a selection of approved photos from the dress rehearsal photo call — feel free to share these (with credit to [photographer name]). The archival video of Saturday evening's full performance will be made available privately to cast families in 4-6 weeks once we've checked image-release status on every shot. A few specific thank-yous: • Our SM, [SM name], who ran a sold-out season with the precision of a working professional. • Our parent volunteer team — costume, FOH, bar, transport — without whom none of this works. • Our local sponsors — [major sponsor] + [show sponsor] + [patron] — whose contributions kept us solvent. • Every parent who handled a late pick-up, a tech-week meltdown, or a costume mend at 21:30. We'll send a short feedback form in a few days — your input shapes 2027's production. Until then, breathe. Sleep. Eat something that isn't pizza. [PM name]

Five sold performances. 1,037 audience members. A reviewer-grade-A Year-12 cast led by [Lead actor names]. A surplus that will roll into 2027's production budget. Our 2026 musical was a community effort: 32 cast, 18 crew, 14 musicians, 3 parent volunteers per night, 12 contributing local sponsors. The school is proud of every one of them. A particular note of thanks to our 2026 production sponsors: [major sponsor name] for the opening-night dinner sponsorship, [show sponsor] for the back-cover patronage, and our 12 program advertisers. Their support is what made the production financially sustainable, and we'd encourage families to support them in return. Save the date for 2027: [show title TBA] — auditions open week 2 of Term 1, 2027. Stay tuned via the school newsletter and the production email list. [PM name + Director name]