SM Call Sheet — Show DayEasyStagecraft Course · Tier 1B · Module 3 (Speak Stage Management) · v1.0 · the SM's minute-by-minute bible

Production

Show date

Venue

Show start (curtain)

Stage Manager

Assistant SM(s)

Show duration (incl. interval)

Issued by

What this is. The Show Day Call Sheet is the SM's minute-by-minute schedule for show day. Distributed to cast, crew, FOH, and the production team. Times below are EXAMPLE for a 7:30pm musical; adjust to your show.

1 · The crew + cast call (pre-show)

Time	Call	Who	Location	Notes
14:00	SM + ASM in venue	SM, ASM(s)	Prompt corner	Open up; check cans + cue lights; set up SM desk
14:30	Tech crew arrival	LX op, Sound op, Fly op, Deck crew	Stations	Power on; channel checks
15:00	Pre-show check (LX)	LX op	FOH/console	Full channel check, every cue tested
15:30	Pre-show check (Sound)	Sound op + engineer	FOH/stage	Linecheck, wireless walk-test, comm check
16:00	Set check + props pre-set	ASM + deck crew	Stage	Every set piece + every prop in correct pre-set position
16:30	Cast call (half-hour-and-a-half)	All cast	Green room	Sign in. Costume + makeup begins.
17:30	Wig + makeup deadline	All cast	Dressing rooms	Final touches + headset mic fittings (sound op available)
18:00	Final cans check	SM + all ops	Stations	"Cans check please" — every station confirms hearing
18:15	FOH ready	FOH manager	Foyer	Front-of-house team + ushers in position
18:30	House opens	FOH manager	Auditorium	Audience entry begins. Pre-show music + lighting state.

2 · Cast calls (pre-curtain)

Time	Call	Action
19:00	"Half hour please cast"	Cast must be in venue + signed in. Final costume checks begin.
19:15	"Quarter hour please cast"	Cast in full costume.
19:25	"Five minutes please cast"	Cast on standby. Mic checks complete.
19:28	"Places please cast"	Top-of-show cast in opening positions. ASM verifies on stage.
19:29	House to half	House lights dim to 50%. SM standby to LX op.
19:30	Curtain up · Cue 1	SM calls "Standby LX 1, Standby sound 1 · GO LX 1 · GO sound 1".

3 · Interval call

Time	Call	Action
~20:35	End of Act 1	SM calls final cue. House lights to interval state. Audience exits to foyer.
20:35	Cast interval start	"Interval, 20 minutes please" — over PA + cans.
20:40	Set change	ASM + deck crew strike Act 1 set + set Act 2 pre-set.
20:45	Mic checks (Act 2 leads)	Sound op confirms Act 2 leads have working RF.
20:50	Cast Act 2 call (10 min)	"Ten minutes please for Act 2".
20:53	Five min call (Act 2)	"Five minutes please".
20:55	Places (Act 2)	Cast in Act 2 opening positions.
20:55	House open (interval end)	Audience returns to seats.
20:57	House to half	SM standby for Act 2 opener.
20:58	Top of Act 2	SM calls Act 2 opening cues.

4 · Show + close

Time	Call	Action
~22:20	Curtain down	Final cue. Curtain calls.
22:25	Bows complete	House lights up to full. Cast exits stage.
22:30	House clear	Audience exits venue.
22:35	Post-show notes	SM gives 5-minute show notes on cans + in cast green room.
22:45	Reset for next show	Deck crew resets Act 1 pre-set. Mic packs + headsets returned.
23:00	Power down (last show only)	All electrics, sound, console powered down. Lock-up.
23:15	Crew leaves	SM verifies all crew signed out. Door locked.

5 · Standing emergency contacts

Role	Name	Mobile	Cans channel
Stage Manager			1 (master)
Assistant SM			1
Director			—
Producer			—
LX operator			2
Sound operator			3
Fly operator			4
Followspot 1 + 2			5
Deck head			6
FOH manager			—
Venue tech (after-hours)			—
Production manager			—

6 · Standing show-stop protocol

SM calls "Hold the show" on cans.
LX op brings lights to a safe state (working lights / house at half).
Sound op cuts unauthorised audio.
SM addresses audience: "Ladies and gentlemen, we're pausing the show briefly. Please remain seated."
SM resolves issue with relevant department head.
When safe: "Top of [scene]. Standby [cue]. GO."
Show resumes from agreed restart point.

Distribution: SM · ASM · Director · Producer · LX/Sound/Fly ops · Deck head · FOH manager · Venue tech. Print 1 copy per role + 3 spare at SM desk.