Costume Plot & Tracking SheetEasyStagecraft Course · Tier 1B · Module 6 (Wardrobe & Makeup) · v1.0 · who wears what, in which scene, sourced how, fitted yet?

 
 
 
 
What this is. The costume plot is the master list of every look on the show — per character, per scene — with the sourcing route, size, fitting status and cost against each. It is wardrobe's single source of truth: it tells the sewing team what to build, the supervisor what's still missing, and the budget where the money actually went. Remember one "costume" is usually ~6 separate pieces, and principals often have 3+ changes — so this sheet runs long. That length is the point: it's why wardrobe is a top-three cost centre.

Route key: M Make · H Hire · B Buy · O Own (already in school stock). Status key: TBC not sourced · SRC sourced/ordered · FIT fitting booked · ALT in alterations · RDY show-ready.

Worked example · contemporary musical (extract)

Character / PerformerScene / LookPieceRouteSizeStatusCostNotes
Sandy (Mia T.)Act 1 — schoolCardigan + skirt + saddle shoesB10RDYA$38Op-shop; hem taken up 4cm
Sandy (Mia T.)Act 2 — finaleBlack leather-look jacket + pantsB10ALTA$55Pants taken in at waist
Danny (Jai R.)Act 1–2 — T-BirdsBlack tee + jeans + leather jacketBMSRCA$60Jacket op-shop; sleeves to shorten
Pink Ladies × 4ThroughoutMatching satin jacketsM8–14ALTA$240Parent team; 4× sizes — see Inventory
Teen Angel (Sam K.)Act 2 — dreamWhite sequin suitHLFITA$180Hire — pin only, no permanent alteration
Ensemble × 12School scenes50s casual everyday wearBvarSRCA$210Op-shop run; per-performer measured

Read it like this: scan the Status column — anything not RDY by the final fitting week is a risk. Sum the Cost column for the real garment spend (then add the alterations & maintenance line from its own log — it's bigger). Any matching multiple (the Pink Ladies jackets) should also live in EasyInventory with quantity-by-size so next year's team finds them.

Blank costume plot — fill for your production

Character / PerformerScene / LookPieceRouteSizeStatusCostNotes
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        

How to run the plot

  1. Build it from the script, scene by scene. Every entrance is a look; every look is one or more pieces. Don't skip accessories and footwear — they're pieces too.
  2. Measure the cast once, properly, and fill the Size column from the measurement sheet — never guess.
  3. Drive the alteration schedule from the Status column. Anything not RDY by your fitting deadline is the supervisor's action list.
  4. Catalogue Make/Buy/Own pieces into EasyInventory with photo + quantity-by-size, so next year's show shops the cupboard first.
  5. Cross-reference the maintenance log. The cost here is acquisition only; alterations & running repairs live on their own log and usually cost more.